Executive Assistant

Remuneration:	tctc
Benefits:	Medical aid and Provident Fund
Location:	Johannesburg, Sandown Sandton
Remote work:	Not Applicable
Education level:	Diploma
Job level:	Junior/Mid
Own transport required:	Yes
Job policy:	Employment Equity position
Type:	Permanent
Reference:	#Exec Assistant
Company:	Primedia Broadcasting Recruiter

Purpose of the role

Provides direct assistance to the President: Primedia Studios and indirect assistance to the rest of executive team for all matters relating to Exco, Group Exco as well as Board. In addition to the general administrative work, the incumbent will be responsible for scheduling meetings, minute taking, maintaining database and coordinate presentations amongst subject matter expects for the executive team while ensuring confidentiality of all information.

Job description

• Act as a point of contact between executives and internal or external colleagues/ clients
• Manage information flow in a timely and accurate manner
• Arrange meetings and prepare meeting agenda and packs
• Handle correspondence directed to managers/employees at various levels
• Handle travel and accommodation arrangements both local and international including itineraries for the President: Primedia Studios and other executives on request
• Taking dictation and minutes as well as keep a record of all minutes.
• Provide support, coordination and follow-up on a variety of projects
• Coordinate and collate reports and presentations
• Maintain filing and database system with intent of continuously improving systems in the President: Primedia Studios’ office
• Ability to prepare and edit PowerPoint presentations and any other relevant correspondence or documents
• Screen and direct phone calls and distribute correspondence
• Conduct research, collect and analyze data to prepare reports and documents
• Receive and interact with incoming visitors
• Review operating practices and implement improvements where necessary

Educational 

• Matric
• Related diploma/degree
• Minimum five years’ experience working with senior executives, media industry experience is advantageous
• Advanced skills MS Office, Excel, Power Point, Outlook
• Proficiency in Apple/macOS
• Proven ability to use a variety of multimedia communication tools
• Self-directing ability – show initiative, identify challenging area and solve
• Project management - ability to multitask and prioritize tasks
• Outstanding Microsoft skills
• Proficiency in Apple/macOS
• Great verbal and written communication skills
• Excellent time management skills
• Developed organizational skills
• Excellent interpersonal skills
• Creativity
• Good organizational skills
• Ability to work within a team and independently
• Attention to detail
• Professional discretion

Attributes

• Ability to work under pressure integrity
• Good work ethic
• Good attitude to colleagues and associates
• Tenacity
• Adaptability
• Flexibility and adaptable with regards to extended working hours, viz weekends and evenings
• Excellent level of attention to detail/thoroughness
• Excellent organizer
• High level of energy
• Dedication
• Driven
• Innovative
• Proactive
• Assertive
• Resilient
• Integrity

Posted on 26 Jun 16:23, Closing date 25 Aug