Parts Controller

• Ensure accuracy of physical vs theoretical stock levels.
• Ensure that adequate stock levels are maintained.
• Ensure that we have the right part at the right time in the right place.
• Ensure accuracy of stock binning process.
• Ensure stock bins are properly labelled at all times.
• Place purchase orders with parts OEM and other suppliers according to stock requirements.
• Ensure that parts price comparisons are done at least twice a year.
• Ensure that order deadline requirements are met to achieve lowest price.
• Ensure that courier costs are kept as low as possible.
• Receive all vendor deliveries and check against our purchase order – quantity and price.
• Receive and receipt parts delivered and process them on the OMNI operating system.
• Ensure that packing and picking of parts is done accurately.
• Ensure that buy-out parts are well controlled and invoiced ASAP after receipt.
• Work closely with the service advisor to prioritize the workshop parts job card requirements.
• Work closely with parts sales staff to ensure that we have optimum parts fill rates.
• Adhere to health and safety requirements.
• Arrange and manage all requested parts stock counts.
• Put action plans in place to do daily cycle counts.
• Ensure that the parts warehouse is neat and clean at all times.
• Ensure that the parts warehouse always meets all basic health & safety requirements.
• Ensure that the parts average costs on the OMNI operating system are accurate at all times.
• Ensure that minimum order quantities and re-order levels are captured for each stocked part.
• Work closely with the parts admin person to ensure that all paperwork requirements are according to standard and up to date.
• Ensure that new part numbers / names are captured on OMNI – after authorization is obtained.
• - Ensure that old part numbers no longer stocked are removed or marked as “Inactive” on OMNI.
• Build relations with the OEM and other parts service providers.
• Ensure that parts RFC’s (Return for Credit) are well managed /ensure continuous follow-up.
• Where-ever possible aged stock lists should be prepared and be communicated back to the original equipment supplier / inventory ageing reports should be frequently reviewed.

• Must have Matric (Grade 12)
• Should have parts warehousing / ordering / picking & packing experience.
• Should have parts systems experience – order placing / receipting / stock management.
• Must have good communication skills – your customer’s are the workshop service advisor and parts sales team / they require the right part at the right time in the right place.
• Preferably have agricultural industry experience.
• Minimum should have motor industry parts experience.
• Should have a general understanding of health & safety requirements in a parts location facility.